Submittal Information

Legal description.  Must not be abbreviated.  Subdivision lot/block description is sufficient.  This is used by Planning Staff to publish a legal notice for the public hearing.  The content of the legal notice can be used for the Notice of Public Hearing letter.  Planning Staff will verify the accuracy of all information prior to applicant sending Certified mail.

Certification that surrounding property owners have been notified.  Applicant must notify all property owners within a 300-foot radius of the property of the public hearing via Certified Mail WITH RETURN RECEIPT REQUESTED.  See this sample Certification letter The list of property owners can be obtained through a title or abstract company or the Benton County Assessor’s Office. The title or abstract company is likely to charge for this service and will need a legal description. Certified Mail must be sent at least 15 days prior to the public hearing date. Bring the receipt cards and any returned mail, along with a list of all recipients, to the public hearing and remit items to Planning Staff.

Notice of public hearing receipt request.  See this sample letter for Notice of Public Hearing for a Conditional Use Permit.

Letter explaining your plans, what you will sell, hours, etc.

Plan Set.

Drawing or Photo.

Drainage Report.  Refer to Rogers Drainage Manual for detailed requirements.

State permit or small construction notice.  State Permit or Small Site Construction Notice (sites less than 5 acres).  Small Site Notice must be signed by the development owner, not the contractor.

Survey Report.

Elevation Drawings.

Letter stating hardship or reason.  Letter addressed to the Board of Adjustment with a statement of hardship, explanation of request, and any other relevant information.

Written permission from the land owner where you plan to locate.

Property Owner affidavit.  Must be signed by the property owner and notarized. See this sample.

Rezoning ordinance.  If approved by Planning Commission, a rezone ordinance should be completed and filed by the applicant by noon the day following the public hearing.  Notify the City Clerk’s office of the rezone approval and request to be placed on the next City Council agenda. · Provide the name and contact number of the representative to attend the City Council meeting.  Provide a legally sufficient rezone ordinance by email. The City Clerk may require 25 copies of the ordinance.  Questions regarding these instructions should be directed to the City Clerk’s office, City Hall, (479) 621-1117

Photo of trailer.

Drawing showing the location, including the parking area.